WorkDrive - Story

Role: Product Designer

“I came to WorkDrive wanting to push the boundaries of what enterprise software could feel like. After years of designing and scaling, I'd say mission accomplished.”

Problem: Enterprise teams were bogged down by repetitive, manual document processing. To truly capture the enterprise market, we had to eliminate this friction and figure out how to make file management scale effortlessly.

Solution: We architected a flexible, no-code Workflow builder natively inside WorkDrive. It empowers teams to create custom file automations, turning complex document routing into a seamless, hands-off process.

Problem: Enterprise organizations faced constant risks of sensitive data leaks, but traditional data loss prevention tools were notoriously rigid and disruptive—slowing down legitimate collaboration. To truly capture the enterprise market, we had to eliminate this friction and figure out how to safeguard confidential information effortlessly at scale.

Solution: We architected an automated, policy-driven DLP engine natively inside WorkDrive. By pairing sensitive content identifiers with automated classification rules, the system silently flags and prevents leaks behind the scenes without getting in the way of day-to-day productivity.

Problem: Enterprise teams were slowed down by rigid permission structures, often having to file an IT ticket just to restrict sensitive folder access. To truly capture the enterprise market, we had to decentralize access control and figure out how to empower users to securely manage folder visibility effortlessly.

Solution: We designed an intuitive custom folder system that breaks inherited permissions on the fly. It empowers team organizers to add, modify, or remove granular access themselves, completely eliminating the need for IT intervention.

Problem: As enterprise organizations scale, IT admins face a dual challenge: preventing security leaks through uncontrolled sharing while battling rapid storage bloat. Without centralized tools to enforce external link passwords, restrict unauthorized file types, or manage runaway file iterations and heavy assets, file governance turns into a chaotic, reactive chore.

Solution: We designed a unified administrative command center natively inside WorkDrive. By pairing proactive security controls (mandatory link passwords, format whitelists) with intelligent storage management (automated version retention, one-click bulk deletion, and large-file audits), we gave admins deep organizational oversight without creating friction for end users.

Problem: Remote and distributed enterprise teams were constantly slowed down by meeting fatigue and context lost across lengthy text threads. To truly capture the enterprise market, we had to eliminate the friction of scheduling live calls just to walk through basic documents and feedback.

Solution: We designed WorkDrive Snap, a native asynchronous recording suite built directly into the file workspace. It empowers users to capture instant screen, webcam, or audio walkthroughs and collaborate via contextual comments, replacing calendar clutter with clear, visual updates teams can watch on their own time.

Problem: Enterprise teams frequently share sensitive drafts and proprietary collateral externally, creating constant risks of unauthorized leaks and lost visual ownership. Without clear document traceability, identifying the source of an external leak was nearly impossible, while traditional watermarking tools were often too rigid or obstructed document readability.

Solution: We architected an intuitive, native watermarking system directly inside WorkDrive. By allowing teams to apply dynamic text overlays (like viewer details) or custom company logos across assets, we established instant brand ownership and deterrence against unauthorized sharing without getting in the way of the content.

Problem: The office suite—WorkDrive, Writer, Sheet, and Show—relied on four independently managed info panel components, resulting in subtle UI inconsistencies and compounding engineering overhead. To scale the ecosystem efficiently, we had to eliminate duplicate effort and establish a unified way to surface contextual file metadata across four distinct product environments.

Solution: We consolidated four fragmented components into a single, modular Info Panel unified across both design and code. Functioning like a "Rubik's cube," the framework allows internal blocks to be rearranged dynamically to surface app-specific properties—slashing technical debt and establishing a single source of truth for the entire suite.

WORKFLOWS

DLP

The creation: Simple creation box to get necessary details like
automatic or manual, File or Folder.

We will ask for basics like workflow type name, description, what are the data type the
workflows work on like files or folders.

The Context: Bite-sized, relevant data collection.

Breaking massive, intimidating forms into contextual inputs injected exactly where needed in the
flow. By showing only what's necessary, we turn messy problems into clear, usable interfaces.

The Stages: Visualizing the document lifecycle.

Create states

Deadline

Actions

The Catalysts: Zero-click automation starting points.

Automatic triggers

Trigger conditions

Manual trigger

The Phases: Granular control without canvas clutter.

Transition creation and options

Before

During

After

The Ecosystem: Seamless third-party data handshakes.

Custom function

Connections

The Payoff: Silent routing triggered by events or
Frictionless control in two clicks.

Eliminating bottlenecks entirely by initiating complex flows behind the scenes upon file upload. This
streamlines enterprise operations by completely removing the need for manual intervention.

Empowering users to trigger ad-hoc processes directly from the contextual right-click menu. This puts a
strong emphasis on user-centric design while still effortlessly managing complex permissions and
routing.

Integrating transition actions directly into the document preview so users never switch tabs. This
thoughtful product design bridges the gap between user needs and business goals by keeping
productivity high.

The Mission control: Centralized monitoring for system health.

A clean, chronological timeline stripping away the anxiety of pending tasks and approvals. It is an
everyday user feature crafted to provide instant context and clear visual feedback.

Aggregating team-wide activity to quickly identify bottlenecks and maintain enterprise data flow. This
architects deep enterprise infrastructure, giving admins the oversight needed for secure, scalable file
management.

The Taxonomy: The Tailoring data categorization.

Empowering admins to create custom classification labels that perfectly match their
organization's unique compliance vocabulary.

The Foundation: Tailored permissions right from scratch.

Designing clear inputs for policy intents so enterprise admins can easily audit and
manage governance rules at scale.

An intuitive selector flow to apply strict policies to specific team folders or My Folders or
the entire organization without backend confusion.

Single keyword identifier

Sensitive information type

Regex identifier

File identifier

Multi keyword identifier

Seamlessly attaching classification labels to policies so flagged documents are instantly
categorized and secured.

The Templates: built-in sensitive information types

Built-in sensitive information types

The Action: Silent background security.

Eliminating human error by automatically scanning and classifying documents the
second they are uploaded or modified.

Giving trusted users a frictionless way to manually classify sensitive documents directly
from the file preview or right-click menu.

Download restricted tooltip

External sharing disabled

The Oversight: Tracking classified data.

Giving admins instant visibility into every document grouped under a specific
classification label to ensure overall compliance health.

CUSTOM FOLDER

The Override: Decentralized access control on demand.

Breaking inherited permissions on the fly. This interface gives users direct control to restrict
sensitive folder access effortlessly, without ever submitting an IT ticket.

The Pre-define: Tailored permissions right from scratch.

Baking security directly into folder creation. Defining granular access before a single document is
uploaded prevents accidental data exposure entirely.

The Reversibility: Frictionless access modifications.

Enterprise teams scale dynamically. I designed a clean, intuitive interface to seamlessly add, remove,
or modify member permissions without disrupting the team's ongoing work.

Reverting to default settings shouldn't be a headache. A single-click toggle instantly strips away
custom restrictions, effortlessly restoring the parent folder’s baseline access.

ADMIN CONSOLE

The Enforcement: Mandatory protection for external sharing.

A centralized toggle giving admins the power to enforce password protection globally,
ensuring sensitive data is secured before it ever leaves the organization.

When a user generates an external link, the UI automatically prompts for a password. This bakes
strict enterprise security directly into their natural workflow without causing frustration.

The Hygiene: Granular control over data intake.

An intuitive interface for admins to explicitly allow file extensions, protecting the enterprise
ecosystem from malicious formats or unnecessary storage bloat.

An intuitive interface for admins to block specific file extensions, protecting the enterprise
ecosystem from malicious formats or unnecessary storage bloat.

If a user attempts to upload a restricted format, the UI instantly blocks the action with clear,
human-readable feedback rather than throwing a vague backend error code.

The Optimization: Automated storage management at scale.

Empowering admins to set precise version-retention limits across the organization. This
prevents massive storage bloat while safely preserving critical document history.

Users can effortlessly browse and restore previous file iterations right from the preview panel,
allowing them to recover their own data without submitting an IT ticket.

A high-value admin utility designed to instantly clear out legacy file versions company-wide,
reclaiming massive amounts of server storage in seconds.

The Clear out: Untangling enterprise storage
bottlenecks.

A straightforward dashboard that highlights massive files, letting IT quickly trim the fat and
keep the system go without hitting the max storage.

SNAP

Ready Rolling: One-click asynchronous video creation.

Designing a persistent, frictionless entry point so users can capture their thoughts
instantly, without breaking their natural workflow.

Action: Show, don't just tell.

Designing a frictionless way to record on-screen workflows, empowering users to visually walk
through documents instead of scheduling yet another meeting.

Bringing face-to-face communication to remote teams. This interface lets users share quick,
personal updates that provide clear visual feedback without the need for a live call.

For feedback that doesn't require a visual. I designed this quick-capture flow so users can drop
vocal context on the fly, keeping asynchronous communication moving fast.

Share: Instant uploads for asynchronous
feedback.

Upload instantly

Collaborate instantly

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Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential Confidential

WATERMARK

The Ownership: Dynamic text and image overlays for
document security.

Designing a frictionless setup to stamp sensitive files with custom text or dynamic viewer details. This
ensures accountability and deters unauthorized sharing without obstructing the document's readability.

An intuitive interface for teams to seamlessly embed company logos across their assets. This provides
instant brand protection and visual ownership on shared files without requiring any complex
configuration.

INFO PANEL

The Consolidate: Cleaning up of info panel

We had four fragmented info panels across our products. I untangled this complexity by merging them
into a single, unified system for both the design language and the codebase.

The Flexibility: The Rubik's cube architecture.

Just shuffle the component